01Mar

Switchboard Operator

Candidate Key Performance Outputs

Perform basic secretarial duties, including answering phones, managing correspondences.
Process invoices, manage billing, and assist with stock keeping using specialized software.
Receive packages and coordinate with the administrative officer on various related tasks.
Provide exceptional customer service

Candidate Requirements/Experience

National Senior Certificate (NSC) is required.
Proficiency in computer use, including data processing and familiarity with invoicing and billing software.
Prior experience in a similar role.
Fast learner with the ability to adapt quickly and anticipate needs.
Organized, punctual, and able to work under pressure.
Excellent interpersonal and communication skills; must be well-versed and able to interact professionally with clients.

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

01Mar

Receptionist/ Office Clerk

Candidate Key Performance Outputs

  • Manage phone calls, emails, and correspondence
  • Maintain accurate records and databases
  • Assist with administrative tasks and projects
  • Provide support to the team.

 

Candidate Requirements/Experience

  • Grade 12
  • Excellent communication and interpersonal skills
  • PC literacy and the ability to have strong organizational and administrative skills
  • Ability to maintain confidentiality. Trustworthy.

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

23Feb

Medical Centre Receptionist

Candidate Key Performance Outputs

  • Greet patients and check guests in according to established office protocols and verify and update patient information
  • Move patients through appointments as scheduled and schedule appointments ensuring patients are attended to on time
  • Collect payments from patients at time of treatment and inform patients of financial treatment plan options
  • Manage inbound and outbound calls in a timely manner

 

Candidate Requirements/Experience

  • Grade 12
  • Post Matric qualification
  • Previous administrative work experience is required.
  • Positive attitude and enthusiasm for the workday
  • Excellent customer service skills with an outgoing, people friendly personality
  • The ideal applicant will display and demonstrate excellent communication skills with staff and patients
  • Desire to learn new skills and expand your potential
  • Experience with Microsoft Office/ Google Docs required
  • Experience with Xero or Pastel or other accounting software is very beneficial

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

23Feb

Hospital Admissions Clerk

Candidate Key Performance Outputs

  • Manage the accuracy of the bed booking procedure.
  • Synergy and teamwork – working closely with credit controllers, case managers, reception staff, nurses and doctors.
  • Liaising with medical aids to obtain authorizations for admissions.
  • Manage the risk for the hospital by adhering to all related protocols.
  • Ensure quality care to all patients is maintained.
  • Perform switchboard duties as and when necessary.
  • Handling money and receipting.
  • Assist case management when required
  • Daily petty cash and banking management
  • Collection of co-payments, private fees when applicable as well as related documentation.
  • Accepting bed bookings from doctor’s consulting rooms and other hospitals
  • Compile a complete and accurate list per ward of pre-booked patients
  • Liaising with wards regarding the bed bookings
  • Reservation of beds for patients

 

Candidate Requirements/Experience

  • Grade 12
  • Computer literacy (Impilo,MS Office will be advantageous)
  • An enthusiastic, motivated, and well organised individual with initiative and able to handle pressure.
  • Able to work shifts and overtime as required.
  • Customer Service oriented.
  • Excellent communication and interpersonal skills are a prerequisite.
  • Teamwork essential.
  • Knowledge of bed bookings

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

18Feb

Receptionist/ Switchboard Clerk

Candidate Key Performance Outputs

  • Welcoming all visitors in a friendly and professional manner
  • Assisting with preparation of refreshments for all meetings
  • Ensuring meeting rooms are clean and tidy at all times
  • Log and ensure maintenance for these areas are carried out
  • Ensure all equipment in meeting rooms are in working order and assist visitors and staff in the operation of these
  • Maintaining sufficient stock levels of all consumables and refreshments including monthly ordering list
  • Reception/Switchboard Assistance when needed
  • All queries and complaints must be handled efficiently and professionally
  • Ensuring a high level of internal and client satisfaction
  • Logging access for important clients
  • Welcome guests in a professional manner
  • Answering the reception phone
  • Direct calls quickly, efficiently and professionally
  • Taking messages and ensuring that staff members receive the message within due time
  • Direct clients

 

Candidate Requirements/Experience

  • Grade 12
  • Professional
  • Punctual
  • Active listening – ability to understand requirements
  • Ability to communicate in English
  • Proactive problem solver
  • Ability to work independently & a positive team player
  • Self-motivated
  • Conducts self professionally, exhibits high levels of tolerance and patience
  • Responsible for continued learning and self-development
  • All activities performed on time
  • Switchboard experience
  • Excellent Telephone manner

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

18Feb

CEO Personal Assistant

Candidate Key Performance Outputs

Provide administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
Prepare and organize materials for meetings, presentations, board meetings and other ad hoc events.
Coordinate travel arrangements, including booking flights, hotels, and transportation.
Conduct research and compile data for reports, presentations, and projects.
Assist in tracking and managing budgets, expenses, and invoices.
Manage fleet, usage and petrol cards.
Maintain and update contact lists, databases, and files.
Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
Liaise with internal and external stakeholders, including senior management, clients, and service providers.
Handle confidential and sensitive information with discretion and professionalism.
Company cellphones administration
Managing the day-to-day activities of office team.
Managing the maintenance of the office, building and garden
Perform other duties as assigned by the Chief Executive Officer.

Candidate Requirements/Experience

Bachelor’s degree in Business Administration, Management, or related field.
Grade 12
Excellent communication and interpersonal skills.
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite and other office productivity tools.
Ability to multitask and prioritize tasks effectively.
Detail-oriented with a high level of accuracy.
Ability to maintain confidentiality and exercise good judgment.
Ability to work independently.
Flexibility to adapt to changing priorities and deadlines.
Ability to be resourceful and proactively resolve issues as they arise.

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

18Feb

Legal Administrator

Candidate Key Performance Outputs

Drafting and proofreading legal documents, managing attorneys as well as their calendars, including court dates, and responding to emails.
Perform legal research, such as reviewing legal publications and database searches.
Preparing trial notebooks, exhibits, and other material for case presentation.
Prepare invoices and distributions to bill clients, create and maintain case files including transcripts
The need to handle sensitive and confidential information with discretion and ethical standards good communication skills, attention to detail, and written and verbal communication.

 

Candidate Requirements/Experience

Grade 12.
Post Matric Qualification.
1 Year working experience.

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

18Feb

Data Capturing Clerk

Candidate Key Performance Outputs

  • Accurately enter and maintain data into relevant databases and systems
  • Verify and cross-check data for accuracy and completeness
  • Organize and maintain electronic and physical records
  • Assist with data audits and ensure compliance with company policies and procedures
  • Handle multiple data entry tasks efficiently and meet set deadlines
  • Provide support for other administrative and ad-hoc duties as required
  • Assist in creating and managing reports and documents as needed
  • Maintain confidentiality and adhere to data protection regulations
  • Perform routine checks to ensure the integrity of entered data

 

Candidate Requirements/Experience

  • Grade 12
  • Proficient in Microsoft Office Suite (Word, Excel, etc.) and data management software
  • Minimum of 2-3 years` data capturing or administrative experience advantageous
  • High level of accuracy and attention to detail
  • Strong organizational skills and the ability to manage multiple tasks effectively
  • Ability to work under pressure and meet tight deadlines
  • Excellent written and verbal communication skills

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

18Feb

Office Admin Clerk

Candidate Key Performance Outputs

  • Handle incoming calls, emails, and correspondence, directing them to the appropriate departments.
  • Manage appointment scheduling and maintain the office calendar.
  • Perform general office duties including filing, data entry, and document preparation.
  • Manage employee personnel files including leave forms, time sheets and booking training.
  • Coordinate with other departments to facilitate effective communication and operational efficiency.
  • Maintain office supplies and equipment, ensuring a clean and organized work environment.
  • Support administrative projects and special events as required.

 

Candidate Requirements/Experience

  • Matric.
  • Business Administration Certificate.
  • Driver’s license.
  • Minimum 3 years’ experience in Office Administration and Reception.
  • Fluent in English.
  • Proficient in Microsoft Office.
  • Experience in Pastel Essential

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

18Feb

Branch Clerical Administrator

Candidate Key Performance Outputs
Loading of contracts on IT system to ensure correct & accurate billing to customers.
Doing dispensing recon monthly to balance rental assets monthly Preparing & control of month end stock take.
Creditors – Non stock
Petty cash
Human resources Reporting i.e. rebates, national figures, monthly sales figures & lost business report
Complying with ISO 9001 processes and procedures
Payroll management
Investigation analysis of financial results
Reporting of sales figures
Admin control

 

Candidate Requirements/Experience

Grade 12
Bookkeeping certificate/ equivalent
Qualification in administration advantageous

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

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