06Sep

Hotel Receptionist

Candidate Key Performance Outputs

  • Assists Front Office Manager in processing of the reception procedure using the appropriate systems and procedures as supplied
  • Record, process & file all information relating to in-house guests
  • Maintains the appearance of the Front Office Department with regards tidiness and the safekeeping of all correspondence, dockets & registration details
  • Allocate rooms to arrivals in such a way as to facilitate good relationships between Reception and Housekeeping
  • Liaise with hall porters to make sure that the guests’ luggage is moved from the lobby area to their room
  • Ensures Front Office System is in accordance with Housekeeping Report
  • Prints contingency report when requested
  • Prints reports for use in Reception and for Hotel departments and ensures that they are circulated
  • Adheres to the Company Credit Policy
  • Completes End of Shift procedures in accordance with the company policy and procedures
  • Maintain a smart, clean and tidy personal appearance at all times
  • Prepares in advance for the arrival of groups

 

Candidate Requirements/Experience

  • Grade 12
  • Customer service
  • Attention to Detail
  • Good team player
  • Act in good faith & in the best interest of the Company at all times
  • Knowledge of Opera would be an advantage

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

06Sep

Office Administration Clerk

Candidate Key Performance Outputs

  • Screen Calls and route calls accurately
  • Take accurate messages and forward them timeously
  • Answer queries regarding cases
  • Welcome visitors and redirect them to the appropriate person
  • Screening and routing of incoming and outgoing mail – hand delivered (courier)
  • Assist with administrative duties as and when required
  • Assist with filing and archiving

 

Candidate Requirements/Experience

  • An appropriate grade 12 certificate and/ or equivalent academic qualification
  • Customer orientated behavior essential.
  • Presentable and professional attitude
  • Computer Literacy

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

06Sep

Company Secretary

Candidate Key Performance Outputs

  • Assist with administration, including management of the diary
  • Bring urgent matters to the attention of the attorney dealing with the matter
  • Deal with matters promptly and efficiently and ensure that all urgent tasks are completed on time
  • Ensure understanding all areas of practice and office procedures
  • Attend to invoices and payment of third-party invoices timeously
  • Capture time and folios, prepare invoices in accordance with procedure and dispatch invoices.
  • Large volume of capturing of emails to electronic database

 

Candidate Requirements/Experience

  • Matric
  • Secretarial qualification
  • 3 – 5 years’ secretarial experience
  • Ability to prioritize
  • Good organizational skills
  • Good communication skills
  • High level of attention to detail

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

05Sep

Admin/ Office Assistant

Candidate Key Performance Outputs

  • Manage office communications, including emails, phone calls, and mail.
  • Schedule and coordinate meetings, appointments, and events.
  • Maintain and organize office files and records.
  • Assist with the preparation of reports, presentations, and other documents.
  • Provide general administrative support to the team.

 

Candidate Requirements/Experience

  • Grade 12 plus Post Matric Qualification
  • 2 Years experience in an administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

02Sep

Admin/ Office Receptionist

Job Duties/Responsibilities will include:

  • Answering of the switchboard
  • Conveying messages
  • Filing sales invoices
  • Receipting of stock
  • Keeping the attendance register up to date
  • Welcoming customers / Clients
  • Ensuring good housekeeping in the boardroom at the end of everyday
  • Maintenance of printers, readings, and toners
  • Performing general administrative duties
  • Assisting with general cashier duties

 

Candidate Requirements/ Experience:

  • Grade 12
  • At least 2 years working experience as a receptionist
  • Proficient on MS Office Suite
  • Computer literate on Syspro would be an added advantage
  • Of sober habits
  • A stable work record and contactable references
  • A team player
  • Good moral and written communication skills
  • Discretion and trustworthiness having to deal with confidential information
  • Organizational skills and the ability to multitask
  • Attention to detail

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

02Sep

Data Capturing Clerk

Job Duties/Responsibilities will include:

The person will be responsible for data capturing, giving the necessary support to the senior clerks and provide feedback to the task and line manager.

 

Candidate Requirements/ Experience:

  • Must have a Grade 12
  • Diploma
  • Accounting package knowledge will be advantageous
  • 1 – 2 years’ experience in an accounting environment will be essential
  • Computer literacy (MS Office packages)

Competencies Required:

  • Good communication and interpersonal skills
  • Must be able to work under pressure
  • Ability to execute instructions correctly
  • Attention to detail
  • Ability to work in a team

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

30Aug

Junior Office Receptionist

Job Duties/Responsibilities will include:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Receiving and sorting daily mail
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

 

Candidate Requirements/ Experience:
• Grade 12
• 1 – 2 years’ experience in a reception role
• Computer Literacy
• Working knowledge of Microsoft Office
• Good communication skills
• Customer handling
• Friendly and Approachable
• Presentable
• Telephone etiquette and the ability to respond professionally to clients on the telephone
• Interpersonal skills
• Active listening
• Good attention to detail
• Positive attitude
• Professionalism and Confidentiality
• Flexibility to deal with diverse people
• Cooperative

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

30Aug

Legal Office Clerk

Job Duties/Responsibilities will include:

• Welcoming clients and visitors upon arrival at reception.
• Answering, screening, and forwarding phone calls in a professional manner.
• Assisting clients and visitors with the location of legal staff.
• Observing business etiquette and maintaining a professional appearance.
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
• Ordering and replenishing office supplies.
• Assisting with copying, scanning, faxing, emailing, note-taking, etc.
• Preparing meeting facilities, and arranging refreshments, if required.

 

Candidate Requirements/ Experience:

• Grade 12
• Relevant admin related tertiary qualification (Added advantage)
• Corporate Admin experience
• Legal background
• Own reliable transportation and driver’s license.
• English with good communication skills.
• Candidate must be well-spoken with excellent telephone etiquette.
• Candidate must be self-motivated, dedicated, diligent, adaptable and a team player.

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

28Aug

Hotel Receptionist

Candidate Key Performance Outputs

  • Ongoing check-in and registration on arrivals, ensuring registration card has been completed correctly..
  • To allocate rooms according to daily arrivals list, taking into account all requests as well as ensuring that the rate and room specifications are correct and adhered to.
  • Monitoring of reception hand-over diary on a regular basis, noting follow ups and actions to be taken.
  • Processing departures – payments, credit card payments, foreign exchange payments.
  • Processing of direct bills, noting correspondence / method of payment instructions.
  • Ensuring room moves are coordinated with housekeeping, following front office guidelines.
  • Ongoing liaison with maintenance regarding requests.
  • Co-ordinate Lodge transport.
  • Daily balancing of Protel employee audit report / banking.
  • Action daily check list accordingly and sign off.

 

Candidate Requirements/Experience

  • Matric.
  • Minimum 2 years relevant work experience.
  • Clear criminal record.
  • Experience working in sales or public relations, preferably in the hospitality or travel industries.
  • Customer-service experience.
  • Excellent written and verbal communication skills.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Proficient in Microsoft office suite.

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

27Aug

Receptionist/ Administrator

Candidate Key Performance Outputs

  • Office admin and Basic Invoicing
  • Assist walk-in clients
  • Maintain office systems
  • Manage the maintenance and organization of office equipment and supplies
  • Monthly reporting, etc.

 

Candidate Requirements/Experience

  • Grade 12
  • Must have at least 3 years’ experience in a similar role
  • Must have own transport and valid driver’s license
  • Minimum education: Diploma/Degree
  • No criminal record
  • Contactable references and accurate history

 

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

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