Executive Assistant/ Office Clerk

Candidate Key Performance Outputs

• Manage Reception Area Switchboard
• Welcome guest- offer something to drink
• Manage Office Supplies, Printer, Stationery, Groceries (weekly order)
• Office equipment (laptops, mouse, monitors, headsets
• Be the first point of call and know what travel is being booked
• Staff events: Assist with booking and co-ordination of all staff and incentive functions
• Payment of invoices, make sure invoices are sent to accounts payable and paid on time
• Assist accounts with invoice queries/ Invoice following ups
• Follow up on discrepancies/queries on statements
• Ensure duties are completed daily and office hours are kept to
• Coordinate with Sales/Marketing assistance
• Maintain a neat and orderly space and keep it under lock and key
• Assist with food and drink arrangements during induction week

Candidate Requirements/Experience

• Matric, relevant qualification advantageous
• 3 years of experience in an office admin role
• Strong attention to detail
• Able to multi-task and handle multiple projects that run concurrently to completion
• Excellent telephone email/etiquette.
• Be thoroughly organised and able to follow through with tasks to completion
• Be proactive and solution driven

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.