Executive PA

Candidate Key Performance Outputs

• Manage and maintain the General Manager’s diary, setup and arrange meetings, liaise with internal and external stakeholders requiring meetings/appointments with the General Manager.
• Prepare for all meetings.
• Maintain a corporate calendar for all formal meetings.
• Ensure meeting notes / packs / documents have been received well in advance.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively.
• Manage a daily folder with diary, necessary papers, reports, and memoranda for immediate attention.
• Conduct weekly diary meetings with the General Manager to discuss upcoming engagements, invitations, and other requests.
• Coordinate travel and accommodation requirements in connection with others.
• Filter general information, queries, phone calls and invitations to the General Manager by redirecting.
• Ensure that the General Manager is fully prepared for all engagements.
• Keep and maintain an accurate record of papers, notes, and electronic correspondence.
• Prepare business correspondence on behalf of the General Manager including the drafting of general replies.
• Take minutes at meetings as required.
• Ensure all deadlines are met and formally escalated to the General Manager.
• Ensure that proper electronic recordings, action points, and signed minutes are produced and saved/filed in the GM’s records.

Candidate Requirements/Experience

• Grade 12
• Relevant Qualification
• 5 years experience in a similar role
• Experience in diary management/travel and accommodation booking.
• Fluent verbal and written communication in relevant business language
• MS Office is a must
• Customer Service Orientation
• Professional Conduct

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.